Best Free Productivity Tools
Free tools for focus, writing, and time management.
10 Minute Mail
Get a free, temporary email address that self-destructs after 10 minutes — perfect for avoiding spam on one-off signups.
Akiflow
Universal task inbox that pulls items from email, Slack, and a dozen other tools into one place, then time-blocks them onto your calendar.
AnythingLLM
An all-in-one desktop and self-hosted web app for chatting with your documents using any LLM, with a built-in RAG pipeline, multi-user workspaces, and support for local or cloud models.
Anytype
A local-first, open-source personal knowledge and productivity app with pages, databases, graphs, and full offline support — your data stays on your device.
AppFlowy
Open-source, privacy-first workspace for notes, docs, and project management — a self-hostable alternative to Notion that keeps your data local.
Cal.com
An open-source scheduling platform that lets you create bookable calendar links, manage availability, and automate meeting workflows.
Calmly Writer
Minimalist distraction-free writing app that fades out everything except the paragraph you are currently writing.
CamelCamelCamel
A free Amazon price tracker that shows the full price history of any Amazon product and sends email alerts when an item drops to your target price — covering millions of products across multiple Amazon regions.
Cap
Open-source, lightweight screen recorder for macOS and Windows — a fast, privacy-respecting alternative to Loom for quick video messages.
Capacities
Personal knowledge management app that stores notes as typed objects — books, people, projects — with relational links between them.
Chatwoot
Open-source customer engagement platform — live chat, shared inbox, and helpdesk as a self-hostable alternative to Intercom.
Claap
An async video messaging tool that records screen with face cam, supports threaded comments at specific timestamps, and integrates with Slack and Notion — designed to replace synchronous status meetings.
Clockify
A completely free time tracking software for teams, with unlimited users, projects, and reports — no credit card required.
Coda
A document editor that combines the flexibility of docs with database tables, automations, and interactive elements, replacing multiple tools in one place.
Craft
A visually polished document and note-taking app with strong offline support and clean, presentation-ready formatting by default.
CryptPad
An end-to-end encrypted office suite providing zero-knowledge collaboration on documents, spreadsheets, and whiteboards.
DocuSeal
Open-source document signing platform — build fillable PDF forms and collect legally binding e-signatures without DocuSign's per-envelope fees.
Downdetector
Real-time outage and problem reports for thousands of websites and services, crowdsourced from user reports.
E2B
A cloud sandbox service for running AI-generated code safely, with $100 free credit, 150ms cold starts, and support for 20 concurrent sandboxes — designed for AI coding agents and assistants.
Excalidraw
Virtual whiteboard for hand-drawn style diagrams and collaboration.
Fabric
An open-source AI augmentation framework by Daniel Miessler providing a library of curated prompt patterns for common tasks like summarizing, extracting insights, and writing — all runnable from the command line.
Fast.com
Netflix's no-frills internet speed test — checks your download speed instantly with no ads or sign-up required.
Fathom
AI meeting note taker that records, transcribes, and summarizes calls with highlighted action items automatically.
File.io
Share files with a link that automatically deletes itself after it is downloaded once, keeping shared files off the internet for good.
Focusmate
Virtual co-working platform that pairs you with a stranger for accountability-based work sessions.
Formbricks
Open-source survey and experience-management platform — build in-product surveys and forms without Typeform's per-response pricing.
Freedom
Cross-device app and website blocker that syncs block lists across desktop and mobile so you can't just switch devices to get around it.
Gamma
An AI-powered presentation and document tool that generates polished slides and pages from a text prompt or outline in seconds.
Gemini CLI
Google's open-source terminal AI agent powered by Gemini, with 1,000 free requests per day and a 1M token context window — capable of reading files, running code, and browsing the web.
Goblin Tools
A suite of minimalist micro-tools designed to break overwhelming tasks into small, manageable steps — built with neurodivergent workflows in mind.
Google Colab
A free cloud notebook environment from Google with GPU access (T4, occasionally A100), pre-installed ML libraries, and seamless Google Drive integration for running Python code without local setup.
Grain
An AI meeting recorder that transcribes video calls, generates AI summaries, lets you clip shareable highlight moments, and syncs key points to your CRM — with support for Zoom, Meet, and Teams.
Hemingway Editor
A writing editor that highlights hard-to-read sentences, excessive adverbs, passive voice, and unnecessary complexity — giving each piece a readability grade and pushing you toward clearer, shorter prose.
iLoveIMG
Online image toolkit for compressing, resizing, cropping, converting, watermarking, background removal, and other batch image edits.
iLovePDF
Merge, split, compress, and convert PDF files for free with a full suite of easy browser-based PDF tools.
Immich
Self-hosted photo and video backup platform with mobile auto-upload — a privacy-focused, open-source alternative to Google Photos.
Instapaper
Read-it-later app with speed reading, Kindle integration, and the ability to export your entire saved collection as an EPUB file.
Jitsi Meet
A free open-source video conferencing platform with no account required, no time limits, no downloads necessary, and end-to-end encryption — create a room instantly by visiting any jitsi URL.
Joplin
Open-source note-taking and to-do app with end-to-end encryption — a free, cross-platform alternative to Evernote.
JustWatch
A streaming search engine that tells you exactly which platform — Netflix, Prime Video, Hulu, Disney+, Apple TV+, and dozens more — is currently streaming any movie or TV show, and at what price if not included in a subscription.
Kaggle Notebooks
Free cloud notebooks with 30 hours per week of GPU access (dual T4), internet connectivity during training, and direct access to thousands of public datasets — all without any payment setup.
LanguageTool
Open-source grammar, style, and spell checker supporting 30+ languages — a free, self-hostable alternative to Grammarly.
LightPDF
Browser-based PDF editor for changing text, adding text, deleting content, highlighting sections, and downloading edited files without installing software.
Linear
A keyboard-driven project management tool for software teams with a clean data model (issues, cycles, projects, roadmaps) and deep GitHub and GitLab integration — built with performance as a core product value.
Listmonk
Self-hosted, high-performance newsletter and mailing list manager — send bulk campaigns and manage subscribers without per-contact SaaS fees.
Logseq
An open-source, local-first knowledge management tool that uses an outliner format with bidirectional linking to connect notes, journals, and tasks.
Loom
A screen and camera recording tool that creates shareable video links instantly, designed for async communication in remote teams.
Mattermost
Open-source, self-hostable team messaging platform — Slack-style channels, threads, and integrations under your own infrastructure control.
Motion
AI calendar and task planner that automatically schedules your to-do list into open calendar slots and re-plans your day when things change.
Ninite
Installs and updates multiple Windows applications silently in a single batch.
NocoDB
Open-source no-code database platform that turns any SQL database into a smart spreadsheet — a self-hostable alternative to Airtable.
Notesnook
A fully end-to-end encrypted, open-source note-taking app with rich text editing, offline support, and cross-platform sync.
Notion Calendar
Standalone calendar app from Notion that connects your Google Calendar with Notion databases.
Obsidian
A local-first Markdown note-taking app that stores notes as plain text on your device — with bidirectional wiki links, a graph visualization of note connections, and 1,500+ community plugins.
Obsidian Publish
Turn your Obsidian vault into a public or private website with graph view and backlink navigation.
Omnivore
A free, open-source read-later app with highlighting, notes, newsletter ingestion, and a full-text search across everything you have saved.
Otter.ai
AI-powered transcription service that converts speech to text in real time, with speaker identification, searchable transcripts, and meeting summaries.
Plane
Open-source project management platform — issue tracking, sprints, and roadmaps as a self-hostable alternative to Jira.
Planka
Open-source, realtime kanban board — a self-hostable alternative to Trello for visual task and project management.
Pomofocus
Clean Pomodoro timer with task list integration and daily focus session tracking.
PortfolioTab
Turns your browser's new-tab page into a live portfolio — showcase your work to yourself (and anyone who sees your screen) every time you open a tab.
Raindrop.io
All-in-one bookmark manager with full-text search and visual collections.
Raycast
A fast, extensible launcher for Mac that replaces Spotlight — search files, run commands, and control apps entirely from the keyboard.
Readwise Reader
A unified reading app that brings together articles, newsletters, PDFs, ebooks, and Twitter threads with highlighting, annotations, and spaced-repetition review.
Reclaim.ai
AI scheduling tool that automatically finds optimal times for tasks, habits, and meetings in your calendar.
Reflect
A networked note-taking app with AI writing assistance, automatic backlinks, and a daily notes structure — designed around how your mind works rather than forcing a folder hierarchy.
RocketGoal
A goal-tracking application focused on visual progress bars and milestone management to help users stay accountable to long-term projects.
Screenity
Free open-source screen recorder Chrome extension with annotation tools and no watermarks.
Slab
A knowledge base and wiki platform built for internal documentation, with a clean editor, smart full-text search, topic organization, and verified content markers — with integrations for Slack and GitHub.
Smallpdf
A clean, free toolkit for editing, compressing, converting, and e-signing PDF files directly in the browser.
Standard Notes
An end-to-end encrypted note-taking app with a free tier, cross-platform sync, and a focus on longevity and data portability.
Sunsama
Daily planning tool that pulls tasks from your other tools each morning and has you deliberately plan a realistic day before you start.
Superhuman
A speed-focused email client built entirely around keyboard shortcuts, AI-assisted triage, and getting to inbox zero fast.
Supernotes
Card-based collaborative note-taking app with bidirectional linking and a unique social sharing model.
Syncthing
Open-source, peer-to-peer file synchronization — sync folders directly between your own devices with no cloud server or subscription.
Tableplus
Modern native database GUI for managing PostgreSQL, MySQL, SQLite, and more with a clean interface.
Tana
Note-taking and knowledge tool built on a flexible node-based structure — every note can be tagged and turned into structured, queryable data.
Tango
Auto-generates step-by-step workflow guides from screen recordings.
Taskade
An AI-powered collaborative workspace combining tasks, notes, mind maps, and video calls in a single interface.
Temp Mail
Generates a disposable, temporary email address instantly — no sign-up required. Incoming emails appear in real time in your browser, letting you verify accounts, receive links, and avoid spam without exposing your real address.
TickTick
Task manager combining to-do lists, a built-in Pomodoro timer, habit tracking, and calendar view in one free app.
TimeCamp
A time tracking tool with automatic activity detection that logs which app or website you're using without requiring you to start a timer — with project categorization, billable hours, and client invoicing.
TinyWow
A collection of over 100 free online tools covering PDF editing, image conversion, video processing, AI writing, file format conversion, and more — all browser-based with no account required.
tldv
AI meeting recorder for Zoom and Google Meet that generates timestamped summaries and lets you search or clip specific moments from recordings.
Todoist
Task manager built around speed — natural-language date parsing and a fast-add flow that keeps capturing a task to a couple of seconds.
Toggl Track
One-click time tracking with automatic reporting, project categorization, and integrations with popular project management and invoicing tools.
Twenty
Open-source CRM with a modern, spreadsheet-like interface — a self-hostable alternative to Salesforce for managing contacts and deals.
Vocemo
On-device AI for Mac: type what you say, write up meetings, read text aloud, translate, and handle PDFs. Everything runs on your own Mac. Nothing is uploaded.
WeTransfer
Send large files (up to 2GB free) via a simple link — no account required for the sender or recipient.
Whimsical
A visual workspace for wireframes, flowcharts, mind maps, and sticky notes with a fast, minimal interface designed for thinking out loud.
Workflowy
Infinite nested bullet point outliner for notes, tasks, and knowledge management.